Preventing security breaches – what YOU can do

More and more news headlines have business owners concerned about their own company’s data security measures. The good news is that, according to a recent study by CompTia.org, the majority of data security breaches are caused by human error, meaning they can be prevented.

Intel Security produced a 4-minute video called “Top 5 Cybersecurity Tips for Small Businesses” to help small businesses be alert and aware of cyber attacks. You may want to show this clip as part of an upcoming employee cybersecurity training, or simply review these five tips included in the video:

1. Realize that you are a target

Small businesses don’t typically have dedicated IT staff and experts employed to keep you safe, making your company a target. Oftentimes, small businesses don’t even have cybersecurity software installed. Unfortunately, crooks know all this – and they know that your company has information they want, from customer credit cards to intellectual property.

2. Beware of social media at work

Many companies take advantage of the marketing opportunities presented with social media and/or allow employees to use company property for leisurely break time, but there are risks. Say, for instance, one of your employee’s 2000+ “friends” sends a link to watch a video while on their 15-minute break, but they are told to download the latest update to be able to watch the video. Suddenly malicious software has been installed onto the work computer.

3. Download and install software updates regularly

Patches and updates correct security problems - so use them! Just ensure that the update is authentic. If you are concerned about whether or not it is a valid update, feel free to contact your IT support.

4. Trust but verify

If you’re suspicious about an email, don’t click or download any links or attachments, as they could install malicious software. It’s practically effortless for criminals to get details about your personal information these days, especially with social media, so even a legitimately-looking email may actually be a fraud.

5. Practice good password management

Use a strong mix of characters – and don’t reuse the same password for multiple sites. Don’t write your password down, don’t share it, and certainly don’t write it on a sticky note and stick it to your monitor. If you have a hard time remembering passwords, consider using a password-protected document (that uses a password you WON’T forget) to keep track of your passwords.

For the more technical side of things, check out this slide show by ITBusinessEdge.com of how to prevent data breaches.

Keeping your HR data safe and secure is part of our business. Please contact us for more tips.

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