It's that time of year when *employers with 10+ full-time employees are required to keep record of all reportable worksite injuries and illnesses that need treatment beyond first aid that occur on the worksite. The complete record is maintained on their OSHA 300 logs (page 7 of the OSHA 300 booklet) and includes details such as where and when they occurred, the nature of the case, the job title of the injured employee, and the number of work days missed (or on light duty) due to the work-related illness or injury.
Then, from Feb 1 – Apr 30 of the following year, these employers must complete OSHA 300A, which is a summary of those injuries and incidents (page 8 of the OSHA 300 booklet) and post it in a conspicuous place for employees to see, such as a break room. According to osha.gov, all work-related cases must be recorded if they involve any of the following:
• Days away from work,
• Restricted work or transfer to another job,
• Medical treatment beyond first aid,
• Loss of consciousness, or
• A significant injury or illness diagnosed by a physician or other licensed healthcare professional.
If any employees do not have access to where the summary is posted, perhaps because of a remote worksite or travel requirements, they must be sent a copy of the report. Even if no injuries occurred in the previous year, employers are required to post the summary to meet the requirements of this law.
Stratus.hr clients who are required to post the OSHA Summary and for whom we administer their Workers’ Comp policy should receive their OSHA 300A Forms prior to Feb 1. Please ensure this form is posted in a visible place to employees from Feb 1 - Apr 30. For more information about this OSHA requirement, please contact us at firstname.lastname@example.org.
*To see if your industry is on the partially-exempt list that is not required to post OSHA injury and illness records, click here.