Is your company covered by the Occupational Safety and Health Administration (OSHA) record keeping requirement? If so, you need to post your OSHA 300A Summary in a conspicuous place for employees to see (such as a break room) from February 1st through April 30th.
Knowing whether your company is subject to OSHA’s record keeping requirement boils down to two factors: your industry and company size.
Companies that are low-risk industries are not required to maintain an OSHA log unless asked in writing to do so. Your company also needs to have employed 11+ employees at any given point during the year to maintain an OSHA injury and illness record.
Any worksite injury or illness that needs treatment beyond first aid needs to be recorded in your OSHA 300 log (page 7 of the OSHA 300 booklet). For a quick reference, cases must be recorded if they involve any of the following:
Details that need to be recorded include:
Keep in mind, however, that any company of any industry or size still needs to report serious injuries to OSHA. Those injuries include anything that results in a fatality, in-patient hospitalization, amputation, or loss of an eye.
To satisfy the OSHA requirement, you should only post the Summary of injuries from the year rather than the detailed OSHA log. The OSHA 300A Summary is found on page 8 of the OSHA 300 booklet.
OSHA requires the previous year’s OSHA 300A Summary to be posted from February 1 through April 30 in a conspicuous place for employees to see, such as the break room. Even if no injuries occurred in the previous year, qualifying employers are required to post the summary to meet the requirements of this law.
In conjunction with posting the summary at work, a separate compliance provision requires some employers to submit the same information recorded in the OSHA Form 300A Summary online.
Employers with fewer than 20 employees at the peak of employment during the last calendar year (including full-time, part-time, seasonal, and temporary workers) are excluded from having to submit their OSHA 300A Summary online. However, companies with 20-249 employees in any of these industries must comply with the online record keeping rule.
To submit your 2023 OSHA 300A Summary online, please visit https://www.osha.gov/injuryreporting/ita/.
If Stratus HR administers your workers’ comp policy AND your company is required to comply due to industry and size, we will also submit your data online. You will receive notification when it is completed.
Clients that administer their own workers’ comp policy will need to submit their information via the OSHA Injury Tracking Application. For assistance, please contact your certified Stratus HR expert.
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